Sydney
Project Coordinator
We’re seeking an experienced and organised Project Coordinator to oversee bespoke-build projects from initial design meetings through to final bump out. With a background in events, exhibitions, or entertainment, you’ll bring solid experience across production, technical, infrastructure, lighting, and installation elements. Strong attention to detail, administration skills, and proven on-site management experience are essential, along with the ability to juggle multiple long-lead projects simultaneously. Flexibility is key, as our peak installation season from October to January often involves night work.
Core Competencies:
- Love to organise
- Have creative flair and design awareness
- Have an unrestricted driver’s licence and access to a vehicle
- Be looking for long term employment
- Team player with the desire to lead, motivate and inspire individuals and teams both internal and external
Key Requirements:
- Budget management
- Time management (yours and others)
- Site management (including WHS)
- Use of different software packages
- Project Planning, Preparing onsite documentation
- Develops and maintains schedules for Project Installation, Equipment and Crews
- Recruitment of crew for Install & Dismantle projects,
Sydney
Creative Studio Manager
We’re seeking an experienced Creative Studio Manager to join our dynamic Cross-Discipline team at our Botany headquarters. Reporting to the Creative Director and working closely with the Experience Project Managers and Production Team, you’ll help deliver large-scale projects that bring JOY to life for our client’s communities.
Core Competencies:
- Creative Problem Solver: At least 5 years of experience managing a design studio or creative team
- Graphic Design Skills: Proficient in design software (e.g., Adobe Creative Suite) with strong attention to visual composition and branding
- Highly Organised: Strong attention to detail, able to deliver high-quality work under tight deadlines in a fast-paced, dynamic environment
- Excellent Communicator: Confident and effective in communication
- Negotiation & Stakeholder Management: Strong negotiation skills, focused on the bigger picture while maintaining attention to detail
- Flexible Working Hours: Willing to adjust working hours to meet job demands, with a remuneration program rewarding flexibility
Key Requirements:
- Collaborate with the Creative Director to maintain a profitable, high-performing design studio
- Manage annual leave and time-off scheduling for the design team, ensuring adequate resources for business needs
- Lead recruitment, resource management, and onboarding of full-time and casual team members; maintain a talent pool and build strong relationships with external creative suppliers
- Work with Experience Project Managers (EPMs) to forecast and secure approval for creative hours for client and internal projects
- Ensure all creative hours, kits, and external resources are logged in our quoting system in the correct project phase before work begins.
- Manage workflow scheduling via the project capacity planner, ensuring deadlines are met and resources are aligned with business expectations
- Identify and resolve resource challenges during the Design phases of client projects Track and report Creative labour budgets weekly.
- Track and report Creative labour budgets weekly
Sydney
Account Manager (contract)
Reporting to the Group Account Director, this is a unique and exciting opportunity. Working with retail, commercial & council clients, this role offers great professional rewards in a creative and dynamic environment with a passionate and supportive team.
The position is based in the Sydney Office and is full time with an immediate start.
This is a 6-month contract position with the opportunity for permanent placement.
Core Competencies:
- Excellent communicator with good presentation and sales skills
- Ability to apply learned sales strategies to effectively close deals
- Highly organised with excellent planning & administration skills across multiple projects simultaneously
- Creative flair, design awareness, decorative ability
- Effectively use existing multiple programs and systems and to proficiently learn new ones
Key Requirements:
- Acting as the main client interface
- Scoping clients’ properties & gathering technical information
- Briefing internal team on scope of works
- Acting as the client advocate in the concept development phase with the Design team
- Assembling proposals & project documents
- Conducting client presentations
- Assisting Project Manager to organise client infrastructure & site preparation
- Attending project installation, conducting audits on dismantle and assisting Project Manager (onsite where required)
- Updating client on project progress and dealing with any problems swiftly
- Possessing supreme knowledge of the company's product range and services
- Meeting and exceeding assigned sales and GP targets
- Managing client records
- Identifying and growing opportunities within the territory
- The production of weekly reports & schedules
Brisbane
QLD Project Administrator
We are an award winning, national market leader in seasonal design, well known within the retail world for our innovation and bespoke concepts.
Our passion is to create magical and memorable experiences and we have an exciting opportunity for an Event Coordinator or Project Administrator to join the ranks and be a part of our dynamic
QLD team. We need someone who is happy to prepare the administration work behind the project as well as being hands on to manage the installation.
- Great work culture
- Morningside location
- Opportunities to learn and grow
Core Competencies:
- Minimum 1-2 year’s experience in event or entertainment industry
- Highly organised, ability to multitask with high attention to detail
- Excellent communication & time management skills
- Positive, can do attitude, & willing to go the extra mile
- Proficient in MS Office
Key Requirements:
- Support the QLD team
- Build strong relationships with key internal and external stakeholders
- Attend installations and dismantles as the onsite representative
- Prepare site-specific & WHS documents
- Participate in site visits and inspections
- Plan and coordinate machinery requirements for installations
- Assist with dispatch checking
